Data Archiving Software
Data archiving solutions move inactive communications and records into long-term, lower-cost, policy-governed storage that stays instantly retrievable — from every mailbox you have, cloud, on-prem, or long-dead.
Rated 5 out of 5. “From 4–6 months to minutes.” — EMSL
Sealed, hash-verified records · Built for SEC 17a-4, FINRA, HIPAA & CJIS programmes · Email, Teams chats, Drive, AI assistants & more
What is data archiving?
Data archiving moves information that is no longer in active use into long-term, lower-cost, policy-governed storage where it remains secure and retrievable. Unlike a backup, an archive is the system of record retained to satisfy compliance, governance, and eDiscovery obligations — indexed, tamper-evident, and searchable for as long as your retention rules require.
Key capabilities
Why Grotabyte for data archiving
- One archive of record for email, chats, files, and AI conversations — not a separate silo per data type
- Defensible by design: hash-chained ledger, chain of custody, and audit trails
- AI-assisted search and classification turn the archive into a usable knowledge asset
- Aligned to SEC 17a-4, FINRA, MiFID II, FOIA, HIPAA, and CJIS — with dual-controlled GDPR Art. 17 erasure
Frequently asked questions
What is the difference between data archiving and backup?
A backup is a short-term copy used to restore systems after a failure. A data archive is the long-term, tamper-evident system of record kept for compliance and discovery. They solve different problems — recovery vs. provable retention and production.
What kinds of data can Grotabyte archive?
Email from Microsoft 365, Google Workspace, on-prem Exchange, and any IMAP or POP3 mailbox; Teams chats; OneDrive, SharePoint, and Drive files; Claude Enterprise AI conversations; S3, R2, SFTP, and NAS folders; and legacy PST, OST, EML, MSG, and MBOX files by upload.
How does archiving reduce storage cost?
Moving inactive data to policy-governed archive storage, plus single-instance storage and defensible deletion of redundant/obsolete/trivial data, shrinks the active footprint while keeping records retrievable.
See data archiving in action
Book a personalized demo and see how Grotabyte fits your data sources and compliance requirements.