Email Archiving Software
Capture, preserve, and search every business email in one sealed, tamper-evident archive — and extend the same archive of record to Teams chats, Drive files, and Claude Enterprise AI conversations when you're ready.
Rated 5 out of 5. “From 4–6 months to minutes.” — EMSL
Sealed, hash-verified records · Built for SEC 17a-4, FINRA, HIPAA & CJIS programmes · Email, Teams chats, Drive, AI assistants & more
What is email archiving?
Email archiving is the automated capture and long-term preservation of inbound, outbound, and internal email in a separate, tamper-evident store — independent of the mail server — so messages remain complete, unaltered, and searchable for retention, compliance, and eDiscovery. Unlike a backup (a short-term copy for recovery), an archive is the system of record you produce from when a regulator, court, or public-records request comes in.
Key capabilities
Why Grotabyte for email archiving
- Beyond email — the same archive holds Teams chats, OneDrive, SharePoint, and Drive files, and Claude Enterprise AI conversations
- Cut eDiscovery from months to minutes with search that runs directly against the archive
- Built for SEC 17a-4, FINRA, MiFID II, FOIA, HIPAA, and CJIS compliance
- On-premise or cloud from the same build, with per-tenant OIDC single sign-on and least-privilege roles
Frequently asked questions
What is the difference between email archiving and backup?
A backup is a short-term, recoverable copy used to restore systems after a failure. An email archive is the long-term system of record — sealed, indexed, and policy-governed — kept to satisfy compliance and eDiscovery. Backups answer 'can we recover?'; archives answer 'can we prove and produce?'
Does Grotabyte archive Microsoft 365 and Google Workspace email?
Yes. Grotabyte captures email from Microsoft 365, on-prem Exchange (including journal mailboxes), and Google Workspace, plus any IMAP or POP3 mailbox — and reads legacy PST, OST, EML, MSG, and MBOX archives by upload.
How long should email be retained?
It depends on the record type and the regulations that apply — for example, SEC 17a-4 and FINRA records often run several years. A retention policy maps each category to its required period and disposal rule.
Is the archive compliant with SEC 17a-4 and FINRA?
Grotabyte preserves records sealed and hash-verified on a tamper-evident ledger, with indexing and prompt retrievability, supporting SEC 17a-4 and FINRA recordkeeping and supervision use cases.
See email archiving in action
Book a personalized demo and see how Grotabyte fits your data sources and compliance requirements.